Meeting Management Workshop

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Core Skills for Leading Effective Meetings  
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Core Skills for Leading Effective Meetings


More and more work is done by teams and therefore, more and more work must be done in meetings. Meetings are held to make decisions, to solve problems, to plan, to monitor, etc. Meetings can take 50% or more of people's time. How effective and efficient are your meetings?

Leading more effective meetings is no longer a luxury; it's a necessity. In this two-day workshop, you will learn how to lead a group through the three stages of every meeting. You'll learn how to lead a group through a collaborative decision making process and also a collaborative problem solving method. You'll learn how to lead a group to consensus instead of conflict.

Good meeting skills are no longer optional - they are a core competency for everyone who leads a meeting. In this higher interactive, participative workshop, you'll learn by doing - making team decisions, solving team problems, brainstorming, analyzing ideas, facilitating, setting ground rules, designing agendas.

Target Audience

Meeting leaders

Length of Workshop

2 Days

Learning Objectives

The major learning objectives for the workshop include:

  • Learn how to plan an effective meeting
  • Learn how to facilitate a successful meeting
  • Learn how to quickly and effectively make decisions in a meeting
  • Learn how to solve problems with a group of people
  • Learn how to close out a meeting

Detailed Agenda

DAY ONE

  • Introductions
  • Cost of Meetings
  • Types of Meetings
  • Roles & Responsibilities
  • Brainstorming - Mind Mapping
  • Exercise - Ineffective Meetings
  • Phases of a Meeting
  • Opening a Meeting
  • Exercise - Solutions to Ineffective Meetings
  • Content vs. Process
  • Sensory Learning Styles & Meetings
  • Exercise - Meeting Analysis
  • Exercise - Team Decision Making
  • Consensus
  • Core Facilitation Skills
  • Exercise - Meeting Facilitation

DAY TWO

  • The Decision Making Process
  • Thinking Pitfalls
  • Define & Requirements Stages
  • Exercise - Define Decision
  • Identify Options
  • Write it! Say it! Slap it!
  • Exercise - Identify Options
  • Analyze Options
  • S/W/C Tool
  • Exercise - Analyze Options
  • High Level Planning
  • Core Facilitation Practices - Part 2
  • Multi-voting
  • Meeting Leader Characteristics
  • Process Checks
  • Exercise - Solutions to Ineffective Meetings
  • Decisions vs. Problems
  • Define Stage - Problem Solving Process
  • Exercise - Problem Definition
  • Identify Stage - Problem Solving Process
  • Affinity Diagramming Tool
  • Exercise - Identify Solutions
  • Grid Diagram
  • Exercise - Solution Analysis
  • Closing a Meeting
  • Decision List
  • Action Item List
  • Plus/Delta Meeting Evaluation
  • Post Meeting Phase
  • Meeting Report
  • Pre-Meeting Phase
  • Designing the Agenda
  • Review Meeting Process
  • Virtual Meetings

SKILLS:

  • Planning a meeting
  • Creating an agenda
  • Opening a meeting
  • Facilitating a meeting
  • Leading a team to a decision
  • Leading a team through solving a problem
  • Determining the attendee list
  • Issuing the meeting report
  • How to conduct a conference call meeting
  • . . . and more.

TOOLS:

  • Brainstorming
  • Affinity Diagramming
  • Mind Mapping
  • Parking lot
  • Grid Diagram
  • Strengths/Weaknesses/Countermeasures
  • Multi-voting
  • Action Item List
  • Decision List
  • Plus/Delta Meeting Evaluation

METHODS:

  • Decision Making
  • Problem Solving

PDU's

14 Units

Prerequisites

None

Materials Provided

Workshop notebook, Facilitation at a Glance!™